How to get started for procurers
In accordance with the Law of Ukraine “On public procurement” procurers need:
to pay attention to the fact that purchases that were initiated before July 31, 2016, should be completed in accordance with the requirements of the Law of Ukraine “On public procurement” and all the reports on these purchases (including the Report on the implementation of the contract) should be published on tender.me.gov.ua
to register and sign a Contract with one or more accredited Platfroms (registration on the Platfroms is free) to conduct the procurement according to the Law of Ukraine “On public procurement”. The list of Platfroms can be found below
to approve the regulations on the tender Committee and/or authorised person (s)
to determine the person who will be responsible for publishing information through the Platform on behalf of the Customer and arrange for her an electronic digital signature (EDS).
Types of procurement in the electronic system
Below threshold tender
Procurements up to 200 thousand a year for products (1.5 million UAH for works) are considered to be below threshold.
For customers who operate in particular areas of management, thresholds are: UAH 1 million for goods and services and 5 million UAH for works. These procurements are not subjected to the requirements of the Law of Ukraine “On public procurement” (hereinafter - the Law) according to the documents and the timing of the procurement procedure. According to the Law customers hold subthreshold procurement from UAH 50 000 via electronic system ProZorro or conduct a direct contract for supply with the obligatory report in ProZorro. The terms of the purchase and documents’ requirements Customers form by themselves, based on their needs.
Stages of below threshold procurement:
The announcement of the procurement and period of clarification: your announcement occures on all Platforms and it can be seen by potential vendors, who can ask questions and get answers. If necessary, you can make changes to the announcement.
Submission of proposals: after the period of clarifications suppliers enter in the system their bids, but no one can see them. Also it is impossible to make changes to your announcement
The auction for lowering the price: opening of quotations and three rounds of bidding for a price reduction. Names of companies are encrypted in the form of "Party 1" "Party 2". As a result of the auction, the system ranks the proposals, starting with the lowest prices.
Qualifications: you can request from the potential winner a minimum set of documents, the list of which is determined in the qualification requirements. If it does not provide the required documents, the next lower price party is considered.
Publication of the procurement results: you must upload a scanned copy of the contract on the page of purchase.
Above threshold tender
Procurement from 200 thousand UAH per year for goods (from 1.5 million UAH for works) are considered to be above threshold. For procurers who operate in particular areas of management thresholds are: from 1 million UAH for goods and services, 5 million UAH for works.
Such procurement is a subject to the requirements of the law of Ukraine “On public procurement” (hereinafter - the Law) according to the documents and the timing of the procurement procedure. Procurers conduct above threshold procurements using one of three tender procedures in accordance with the Law.
Types of above threshold procurements
Open tender is the main procurement procedure which Customer can use. The procedure of the open auction is conducted via the electronic system ProZorro.
Negotiation procedure can be used as an exception with the appropriate reason (list of reasons provided in the Law). The customer chooses a supplier as a result of negotiations. A report of the procedure is provided in electronic system ProZorro.
Competitive dialogue can be used as an exception with the appropriate reason (list of reasons provided in the Law).